GAFE+for+Administrators

== = Introduction to Google Apps for Education for SDP Principals =

//** Objectives: **//

 * Review Internet Safety and Privacy rules, regulations and policies and curricular resources for your staff and students.
 * Learn what Google Apps for Education (GAFE) has for your school.
 * Learn what you can do with GAFE tools.
 * Generate ideas how GAFE in your school can make your life easier.

** Question Parking Lot: **
Please click on the URL to specify your question. @http://goo.gl/4RjBxQ Check back at a later date to retrieve the answer!

** Google Apps for Education (GAFE) vs. Google Personal/Consumer **

 * Introduction - // *Video: Why Google Apps? //
 * Beginner's Guide to Google in the Classroom
 * What is the difference?
 * Opting-in for your school: @http://goo.gl/YXT9uZ

** Internet Safety and Privacy: Keeping Yourself and Your Students Safe Online **
Resource: Privacy Technical Assistsance Center

The Children’s Internet Protection Act (CIPA) was enacted by Congress in 2000 to address concerns about children’s access to obscene or harmful content over the Internet. CIPA imposes certain requirements on schools or libraries that receive discounts for Internet access or internal connections through the E-rate program – a program that makes certain communications services and products more affordable for eligible schools and libraries. In early 2001, the FCC issued rules implementing CIPA and provided updates to those rules in 2011.
 * CIPA - Children's Internet Protection Act**
 * Requires that K-12 schools and libraries in the United States use Internet filters and implement other measures to protect children from harmful online contact as a condition for federal funding. It was signed into law on December 21, 2000 and was fond to be constitutional by the United States Supreme Court on June 23, 2003.
 * Schools and libraries... must block or filter Internet access to pictures that are (a) obscene, (b) child pornography, or, (c) harmful to minors.
 * Schools subject to CIPA are required to adopt and enforce a policy to monitor online activities of minors. (CIPA does not require the online tracking of Internet use by minors or adults.
 * Schools and libraries are required to adopt and enforce an Internet safety policy addressing 5 areas.
 * Beginning in 2012, teaching online safety including cyberbullying and appropriate online behavior to all students is an annual requirement for schools. You should document this via lesson plans, curriculum, sign-in sheets, etc. Keep records of when and to whom.


 * Resources**
 * // *Video: ITC - Examine CIPA and Internet Safety Guidlelines - Integrating Technolgy in the Classroom //
 * FCC Summary
 * Children's Internet Protection Act - Wikipedia
 * Unmasking the Digital Truth - CIPA
 * Knowledge is Freedom: CIPA, COPPA and FERPA Explained Succinctly
 * CIPA Presentation February, 2012

Congress enacted the Children’s Online Privacy Protection Act (COPPA) in 1998. COPPA required the Federal Trade Commission to issue and enforce regulations concerning children’s online privacy. The Commission’s original COPPA Rule became effective on April 21, 2000. The Commission issued an amended Rule on December 19, 2012. The amended Rule will become effective on July 1, 2013.
 * COPPA - Children's Online Privacy Protection Act**

The primary goal of COPPA is to place parents in control over what information is collected from their young children online. The Rule was designed to protect children under age 13 while accounting for the dynamic nature of the Internet. The Rule applies to operators of commercial websites and online services (including mobile apps) directed to children under 13 that collect, use, or disclose personal information from children, and operators of general audience websites or online services with actual knowledge that they are collecting, using, or disclosing personal information from children under 13. The Rule also applies to websites or online services that have actual knowledge that they are collecting personal information directly from users of another website or online service directed to children.
 * Applies only to commercial entities, not non-profits or schools. The burden is on the commercial entity.
 * Even so, schools excel at collecting "verifiable parent consent" - we call this permission slips.
 * "COPPA allows... schools to act as agents for parents in providing consent for the online collection of students’ personal information within the school context."
 * "COPPA does not apply to the website operator’s collection of personal information from participating children where a school has contracted with an operator to collect personal information from students for the use and benefit of the school."


 * Resources**
 * // *Video: Protecting Children's Privacy Under COPPA //
 * // *Video: New Changes to Children's Online Privacy Protection Act //
 * FTC F.A.Q.'s
 * Children's Online Privacy Protection Act - Wikipedia
 * Unmasking the Digital Truth - COPPA
 * Knowledge is Freedom: CIPA, COPPA and FERPA Explained Succinctly

The Family Educational Rights and Privacy ACT (FERPA) is a Federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education. FERPA gives parents certain rights with respect to their children's education records. These rights transfer to the student when he or she reaches the age of 18 or attends a school beyond the high school level. Students to whom the rights have transferred are "eligible students."
 * FERPA - Family Educational Rights and Privacy Act**

New regulations under this act, effective January 3, 2012, allow for greater disclosures of personal and directory student identifying information and regulate student ID's and email addresses.
 * Parents or eligible students have the right to review or inspect the student's education records maintained by the school.
 * Parents or students have the right to request that the school correct records which they believe to be inaccurate or misleading.
 * Generally, schools must have written permission from the parent or eligible student in order to release any information from a student's education record.


 * Resources**
 * // *Video: Student Privacy 101: FERPA for Parents and Students //
 * U.S. Department of Education Summary
 * Family Educational Rights and Privacy Act - Wikipedia
 * Unmasking the Digital Truth - FERPA
 * Knowledge is Freedom: CIPA, COPPA and FERPA Explained Succinctly

Your Take-Away on Internet Privacy and Safety for your Staff and Students:
Principals and staff are expected to know and abide by all of the policies set forth by the School District of Philadelphia.
 * SDP Policies**
 * Bully Hotline (215-400-SAFE)
 * To report bullying, violence, harassment, threats and truancy 24 hours/7 days a week or complete the Bullying & Safety Concern Form
 * //SRC POLICY (#249) – //Bullying/Cyberbullying - [PDF]
 * Policy No. 815 - Acceptable Use Of Internet, Computers and Network Resources (PDF) (//commonly known as the AUP//)


 * Internet Safety Curriculum Resources**
 * Internet Safety for SDP Staff
 * iSafe: To access full //iSafe Curriculum // for students follow //iSafe registration // steps 1-2 described in the Internet Safety Module for SDP Staff linked above.
 * School District of Philadelphia Internet Safety Curriculum:
 * Login into SchoolNet
 * For Grades K-8 see: TechLiteracy - Internet Safety
 * <span style="background-color: #ffffff; font-family: Verdana,Helvetica,Arial,sans-serif;">For Grades 9-12 see: [|Internet Safety/Ethics]
 * Ed Tech Internet Safety K-12 Resources:
 * Elementary
 * Middle
 * High School
 * Internet Safety Presentations for High School & Middle School
 * Google Good To Know Curriculum

** [[image:Gmail-icon.jpg width="47" height="40"]] Gmail **

 * ** What is it? **
 * // *Video: Gmail Overview //
 * Gmail gives you custom email using your District email account (@philasd.org).
 * Use Gmail from you computer, phone or tablet - online or offline.
 * Gmail gives you 30 GB shared Google Drive storage space per user.
 * **Features**
 * Inbox: // *Video: Tips for a Tidy Gmail Inbox //
 * Conversations
 * Labels
 * Searching
 * Filters
 * Stars
 * //Settings: *Video: Personalizing Gmail for the Way you Work//
 * Labs - // *Video: 2 Gmail Ninja Tips//
 * Set up your personal signature
 * Auto Reply for vacation
 * //Tasks: *Video: Simple Tasks with Google Drive//
 * Create To Do lists from your messages
 * // *Video: Gmail Tasks //
 * //Contacts//
 * Auto saves contact information
 * Can import from other email programs
 * **Ideas**
 * Gmail or Zimbra?
 * Create email groups for communicating with grade group teachers
 * Use Chats to see who is online and available for a quick connection


 * [[image:googleCalendar.png width="56" height="56"]] Calendar **
 * ** What is it? **
 * Free, online calendar to keep track of events all in one place
 * Calendars can be shared school-wide or with select colleagues
 * You can overlay calendars to see availability of individuals
 * Calendar is integrated into Gmail and compatible with other popular calendar applications
 * **Features**
 * // *Video: Google Calendar Tips and Tricks //
 * // *Video: Five Hidden Google Calendar Gems //
 * Primary calendars - keep private or share with others
 * Secondary calendars - shared with you
 * Subscribe to other calendars
 * Printing
 * **Ideas**
 * Create a school schedule calendar, or calendars for special events, projects, etc.
 * Create a calendar for committees, teams, departments, EC
 * Schedule Parent-Teacher conferences
 * Teachers can use Calendar to create their lesson plans
 * Embed calendars in a website
 * Sync Calendar to your phone

** [[image:googleDrive.png width="53" height="53"]] Drive **

 * **What is it?**// ***Video:** Teachers & Principals Talk About Google Docs //
 * Google Drive is a collection of free online apps, including Docs (word processor), Sheets: (spreadsheets), and Presentation: (slide shows); Forms (forms); Draw (drawing program) that allows you to create, store, share, and collaborate on documents with others.
 * Within Google Drive there is also the ability to //add-on apps// that facilitate many of the everyday tasks that we do:
 * Merge by MailChimp
 * EasyBib
 * HelloFax
 * Kaizena (leave voice comments on documents)
 * About Google Drive Storage Space
 * 25 Tips and Tools to Make Google Drive Even Better
 * **Features**
 * // Video: Meet the New Google Drive (new Drive interface and features released end of July, 2014) //
 * Drive for your Mac or Windows computer or tablet
 * A New Google Drive Cheat Sheet
 * Docs
 * Sheets
 * Slides
 * Forms
 * Connecting more apps
 * **Ideas**
 * How would you use Google Drive in your school?
 * Docs: Weekly bulletin or dailygram publication
 * Docs or Sheets: Teacher lesson plans
 * Drive: Easy collection of student writing samples
 * Slides: staff meeting presentations
 * Sheets: data collection
 * Forms: surveys of students, staff, parents

Additional Resources
Google for Education Google Educator Resources Google for Education Training More Google Products