Introduction to Google Apps for Education for SDP Principals

Professional Development Series - 2014


  • Review Internet Safety and Privacy rules, regulations and policies and curricular resources for your staff and students.
  • Learn what Google Apps for Education (GAFE) has for your school.
  • Learn what you can do with GAFE tools.
  • Generate ideas how GAFE in your school can make your life easier.

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Google Apps for Education (GAFE) vs. Google Personal/Consumer

Internet Safety and Privacy: Keeping Yourself and Your Students Safe Online

Resource: Privacy Technical Assistsance Center

CIPA - Children's Internet Protection Act
The Children’s Internet Protection Act (CIPA) was enacted by Congress in 2000 to address concerns about children’s access to obscene or harmful content over the Internet. CIPA imposes certain requirements on schools or libraries that receive discounts for Internet access or internal connections through the E-rate program – a program that makes certain communications services and products more affordable for eligible schools and libraries. In early 2001, the FCC issued rules implementing CIPA and provided updates to those rules in 2011.
  • Requires that K-12 schools and libraries in the United States use Internet filters and implement other measures to protect children from harmful online contact as a condition for federal funding. It was signed into law on December 21, 2000 and was fond to be constitutional by the United States Supreme Court on June 23, 2003.
  • Schools and libraries... must block or filter Internet access to pictures that are (a) obscene, (b) child pornography, or, (c) harmful to minors.
  • Schools subject to CIPA are required to adopt and enforce a policy to monitor online activities of minors. (CIPA does not require the online tracking of Internet use by minors or adults.
  • Schools and libraries are required to adopt and enforce an Internet safety policy addressing 5 areas.
  • Beginning in 2012, teaching online safety including cyberbullying and appropriate online behavior to all students is an annual requirement for schools. You should document this via lesson plans, curriculum, sign-in sheets, etc. Keep records of when and to whom.


COPPA - Children's Online Privacy Protection Act
Congress enacted the Children’s Online Privacy Protection Act (COPPA) in 1998. COPPA required the Federal Trade Commission to issue and enforce regulations concerning children’s online privacy. The Commission’s original COPPA Rule became effective on April 21, 2000. The Commission issued an amended Rule on December 19, 2012. The amended Rule will become effective on July 1, 2013.

The primary goal of COPPA is to place parents in control over what information is collected from their young children online. The Rule was designed to protect children under age 13 while accounting for the dynamic nature of the Internet. The Rule applies to operators of commercial websites and online services (including mobile apps) directed to children under 13 that collect, use, or disclose personal information from children, and operators of general audience websites or online services with actual knowledge that they are collecting, using, or disclosing personal information from children under 13. The Rule also applies to websites or online services that have actual knowledge that they are collecting personal information directly from users of another website or online service directed to children.
  • Applies only to commercial entities, not non-profits or schools. The burden is on the commercial entity.
  • Even so, schools excel at collecting "verifiable parent consent" - we call this permission slips.
  • "COPPA allows... schools to act as agents for parents in providing consent for the online collection of students’ personal information within the school context."
  • "COPPA does not apply to the website operator’s collection of personal information from participating children where a school has contracted with an operator to collect personal information from students for the use and benefit of the school."


FERPA - Family Educational Rights and Privacy Act
The Family Educational Rights and Privacy ACT (FERPA) is a Federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education. FERPA gives parents certain rights with respect to their children's education records. These rights transfer to the student when he or she reaches the age of 18 or attends a school beyond the high school level. Students to whom the rights have transferred are "eligible students."

New regulations under this act, effective January 3, 2012, allow for greater disclosures of personal and directory student identifying information and regulate student ID's and email addresses.
  • Parents or eligible students have the right to review or inspect the student's education records maintained by the school.
  • Parents or students have the right to request that the school correct records which they believe to be inaccurate or misleading.
  • Generally, schools must have written permission from the parent or eligible student in order to release any information from a student's education record.


Your Take-Away on Internet Privacy and Safety for your Staff and Students:

SDP Policies
Principals and staff are expected to know and abide by all of the policies set forth by the School District of Philadelphia.

Internet Safety Curriculum Resources

Gmail-icon.jpg Gmail

googleCalendar.png Calendar
  • What is it?
    • Free, online calendar to keep track of events all in one place
    • Calendars can be shared school-wide or with select colleagues
    • You can overlay calendars to see availability of individuals
    • Calendar is integrated into Gmail and compatible with other popular calendar applications
  • Features
  • Ideas
    • Create a school schedule calendar, or calendars for special events, projects, etc.
    • Create a calendar for committees, teams, departments, EC
    • Schedule Parent-Teacher conferences
    • Teachers can use Calendar to create their lesson plans
    • Embed calendars in a website
    • Sync Calendar to your phone

googleDrive.png Drive

Additional Resources

Google for Education
Google Educator Resources
Google for Education Training
More Google Products